Wholesale and distribution

Orders arrive in every format. Your ERP needs them in one.

What we automate

  1. An agent that reads incoming orders and drafts them in your ERP.
  2. Price and stock checks, with exceptions flagged for review.
  3. Order confirmations drafted for a person to approve and send.
  4. Order status answers for customers from your ERP data.
  5. Supplier invoice matching against orders and delivery notes.
Documents we handle

The paperwork that eats the day.

  • Customer orders by email and PDF
  • Order confirmations
  • Price lists and quotes
  • Delivery notes
  • Supplier invoices
  • Payment reminders
What's broken today
  • Order lines retyped from email and PDF into the ERP.
  • Prices and stock checked by hand before every confirmation.
  • Customers asking where their order is, one email at a time.
  • Supplier invoices matched to deliveries line by line.
What we build

The deliverables.

  • An agent that reads incoming orders and drafts them in your ERP.
  • Price and stock checks, with exceptions flagged for review.
  • Order confirmations drafted for a person to approve and send.
  • Order status answers for customers from your ERP data.
  • Supplier invoice matching against orders and delivery notes.
How we work

Measured, approved, logged.

  • We start with a one-week test on your real orders and measure the minutes per order, before and after.
  • The agent drafts, a person decides. Nothing is confirmed without approval.
  • Every step is logged: what was read, what was drafted and who approved it.
What changes

What actually changes.

  • Order entry moves from typing to reviewing.
  • Exceptions surface before the confirmation goes out.
  • Fewer status questions answered by hand.
Flagship build

An order desk where every incoming order, in any format, lands as a draft in your ERP, ready for review.

Savings calculator

What does retyping cost you today?

Put in your own numbers. Nothing is sent anywhere.

Hours per month
84
Full-time people
0.5
Cost per month
€2,100
Cost per year
€25,200

Based on 160 working hours a month.

Example values. Change them to yours. The one-week test measures the real minutes on your documents, before and after.

Book a discovery call

Let's map where the manual work is.

Book a discovery call